REGIONAL FIELD SERVICES MENU
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1. Loan of Dairy Animals (Sourced from Payments-in-Kind)
Loaning of island-born dairy animals is treated here separately from loaning of imported dairy animals. The distinction can be viewed by the differences in the time needed to source the dairy animals. For animals sourced through the payment-in-kind, these animals are locally grown, and are offered for payment not in bulk but in trickles of a few heads at a time. Therefore, the number of animals to be loaned comes in tranches, especially of the number of animals requested and approved for is larger than the basic starting animal holding of 5 heads per hectare of developed improved pasture area.
The designated Technical Evaluation Team (TET) shall compose of the PDO assigned in the area, the loan officer, and a PDO Veterinarian. The evaluation form shall be endorsed by the Asst. Manager and approved by the Regional Manager. Especially for new farmers, we must also consider the time to develop the farm from bare land to a fully functioning dairy farm. Also, include the time to train people to properly manage the farm. NDA’s dairy animal loan program provides complete start-up assistance from feed sources, training and capability building, to site planning and implementation.
Days indicated under processing time do not reflect a sequence of day to day events but the time required to finish each action. This means that time between these agency actions are dependent on the outcome of the client’s actions. The initial evaluation is critical as it will be the basis if further processing of the application for animal loan will continue or put on hold. There are non-negotiable items in the standard Farm and Farmer Evaluation Form that if these items are not present then the process is put on hold until these conditions are met.
RESPONSIBLE UNIT : OPERATIONS DEPARTMENT
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Who may avail: |
Interested Dairy Farmers, Cooperative Members, SUCs, LGUs, NGO's |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Letter of Intent (1 copy) |
Farmer Applicant can freely write their own letter of intent |
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Farm & Farmer Evaluation Form (1 copy) |
Operations Department |
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Farm Profile (1 copy) |
Operations Department |
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Initial Evaluation Report (1 copy) |
Operations Department |
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Final Evaluation Report (1 copy) |
Operations Department |
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Certificate of Readiness (1 copy) |
Operations Department |
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Memorandum of Agreement (1 copy) |
Operations Department |
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Permits and Licenses for Animal Transport (1 copy) |
Operations Department |
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Acknowledgement Receipt of Animals (1 copy) |
Operations Department |
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CLIENT STEPS |
AGENCY ACTIONS |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
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1. Submit Letter of Intent to avail animal loan |
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None |
1 day |
Department Manager or Administrator |
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None |
1.2. Orientation of program/s to farmers |
None |
1 day (as scheduled) |
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2. Confirmation to Farm and Farmer Evaluation Schedule |
2.1. Scheduling of Initial Farm and Farmer Evaluation |
None |
1 day (as scheduled) |
TET |
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None |
2.2. Conduct of Initial Farm Evaluation and Submission of Report |
None |
3 days (as scheduled) |
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None |
2.3. Approval of Initial Evaluation Report |
None |
1 day |
Department Manager |
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None |
2.4. Provide feedback to Farmer re Initial Evaluation Result
A. For new clients 2.4.1. If all essential requisites are met then proceed with recommendations and training
2.4.2. If essential requisites are not met then client is given explanation why the application is put on hold
B. For established dairy farms 2.4.1. Initial evaluation shall determine if farm can carry additional animals |
None |
1 day |
TET |
Farmer Preparatory Activities: 3.1 Attendance to trainings/ orientations 3.2 Pasture Development 3.3 Establishment of Farm Facilities 3.4 Compliance to recommendations given by evaluating officer |
3. Conduct of Training |
None |
?If zero-based farm - 8 months
? If existing farm - 1 month (Based on TNA results) |
Project Development Officer (PDO) and Training Officer |
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4.1. Conduct of Final Farm Evaluation and Submission of Report
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None |
3 days |
TET
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None |
4.2. MOA Review by Office of Governance Commission for GOCC (OGCC) |
None |
19 days (Simultaneous with approval of final evaluation report) |
Office of the Government Corporate Counsel (OGCC) Legal Officer
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None |
4.3. Approval of Final Evaluation Report |
None |
1 days |
Field Office Dept. Manager
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None |
4.4. Issuance of Certificate of Readiness |
None |
1 day |
TET, Department Manager
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None |
4.5. Preparation of MOA |
None |
1 day |
Loan Officer and Legal Officer |
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None |
4.7. MOA Review by Office of Governance Commission for GOCC (OGCC) |
None |
20 days |
Office of the Government Corporate Counsel (OGCC) Legal Officer
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5. MOA Signing |
5.1. MOA Signing |
None |
3 days |
Farmer Department Manager and/or Administrator |
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None |
5.2. Encoding of MOA to Contract Monitoring Sheet (CMS) |
None |
1 day |
Loan Officer and/or Credit Officer |
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6. Farm Preparation for the Arrival of Animals |
6.1 Distribution of Animals |
None |
20 days |
PDO and/or Veterinarian |
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7. Acknowledgement of Animals |
7.1 Issuance of Acknowledgement Receipt of Animals |
None |
1 days |
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TOTAL |
None |
7.5 mos. for zero-based farm
3 mos. for existing farm |
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